Below you will find links to important student organization forms and resources for the academic year. Forms include the Event Clearance Form, Request for Purchase and Check Request Voucher Form, and the OSILD Promo Form. Resources include a link to the updated Planning Calendar, Synergy handbook, and a new Virtual Programming Guide.
To see dates for ELC Meetings and Budget Training, please click here.

Forms

Event Clearance Form
Complete this form in order for event approval. This form should be completed for both in-person and virtual events at least three weeks before your event date.

Fundraising Form
Complete this form to register your fundraiser. This should be completed for bake sales, item sales, and other fundraising events. Please print and drop off in OSILD or email a copy to your Program Coordinator.

Gift Card Form
Complete this form to request a gift card as a prize for an event or contest. Please print and drop off in OSILD or email a copy to your Program Coordinator.

Hazing Law Acknowledgement
Massachusetts State law requires that each organization distributes a copy of the Hazing Law to all members. State law requires a written acknowledgment from each organization stating that all members have received a copy and agree to comply.
Complete the Acknowledgement Form here.

OSILD Promo Form
Complete this form to have your event included in the OSILD Weekly newsletter (sent on Mondays), on OSILD social media, and in the Lancer News.

Request for Purchase & Check Request Voucher Form
The Request for Purchase and Check Request Voucher have now been combined. Complete this form in order to get approval for a purchase or pay for a service.

Student Organization Registration Form
Complete this form to register your organization for recognition from Student Senate and/or update your organization’s officers.

WooU Email Submission
Complete this form to have your event included in the weekly WooU email, sent every Thursday to the entire campus community.

Resources

2020-2021 Planning Calendar
The planning calendar can help you decide the best date and time for any of your events.

Advisor Manual
The Student Organization Advisor Manual provides information on organization policies and procedures as well as tips for being an Advisor.

Approved Vendors List
View a list of approved vendors, including performers, novelties, promotional items, bus companies, and local hotels. No new vendors will be added in 2020-2021 unless at the discretion of the OSILD Director.

Program Coordinator List
Find out who in OSILD is the Program Coordinator for your organization.

Resource Room & Event Promotion
Tips & Tricks

Take a look at our top tips for making sure you promote your events the best way possible.

Synergy Student Leader Handbook
The Synergy Student Leader Handbook provides information on all OSILD policies and procedures and is updated annually. Hard copies can be picked up in OSILD.

Virtual Programming Guide
The Virtual Programming Guide was developed to assist student organizations with planning virtual events. This is a living document and will be updated periodically.

Zoom Resources
Student groups using Zoom are encouraged to use their organization’s email to set up a Zoom account. Updating your account to a WSU Zoom will enable unlimited participants and no time limit.

Videos

Below are the videos for Event Planning Training and the Budget Workshop for 2020-2021. These videos are linked for reference only – in order to get credit for attending the workshop, please contact your Program Coordinator to schedule a meeting.

Join the Office of Student Involvement & Leadership Development for Event Planning Training, a training workshop to prepare student organizations to understand the policies and procedures that are required when planning events. Please reach out to your Program Coordinator or studentinvolvement@worcester.edu with any questions about EPT.
Join the Office of Student Involvement & Leadership Development for a Budget Workshop, a training workshop to prepare student organizations to understand the financial policies and procedures when using club funding. Please reach out to your Program Coordinator or studentinvolvement@worcester.edu with any questions about the Budget Workshop.
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